The Challenge
Ensuring service providers meet compliance requirements meant collecting, verifying and tracking documents by hand across fragmented systems. Expiry dates were missed, discrepancies surfaced late, and there was no single view of who was compliant — creating both operational delay and regulatory risk.
Documents gathered and verified entirely by hand.
Expiry dates tracked without automated alerting.
No central repository across providers and entities.
Gaps found during audit, not at submission.
Approach & Solution
smartData built the platform on the MERN stack with AWS, giving providers and regulatory bodies a single secure repository for compliance documentation. Every document is tracked against its requirements and expiry, with automated alerts for upcoming renewals and missing items, and discrepancies flagged as they arise.
Workflows are configurable to match the vetting process of each government body or regulatory agency, role-based access controls what each party can see, and detailed audit logs record document access, modification and compliance checks for review.
Key Features
Every compliance document stored and versioned securely.
Renewals and missing documentation flagged before deadlines.
Vetting steps matched to each regulatory body.
Access, changes and checks recorded for review.
Product Showcase
Final Outcome
Compliance status across every service provider is visible in real time, renewals are caught before they lapse, and each decision carries an audit trail — turning provider vetting from a manual chase into a monitored process.
